Fractional Operations Manager

Operations for agencies and founders scaling remote teams.

Twenty years running operations and executive support for leaders in the UK, US and Asia. Most recently I grew a London SEO agency from a handful of people to a 30-person remote team and ran its day-to-day.

Shalom Agtagma
30person remote agency team built and run at MADX Digital
4,000employees moved to work-from-home in one programme at Sykes
3continents of teams led: North America, Europe, Asia
20years in operations and executive support
What I take off your plate

Three ways to work with me

Remote, part-time or full-time. I plug into the tools you already use and build the operating rhythm your team is missing.

01

Fractional Operations Manager

For agency owners and founders whose growth has outrun their systems.

  • Operating cadence: stand-ups, weekly and monthly reporting, planning cycles
  • SOPs, tracking systems and accountability across delivery teams
  • Hiring and onboarding across operations, management and delivery
  • Core hours, communication protocols and standards for distributed teams
02

Program and Project Management

Keeping client work moving and quality consistent across a growing team.

  • Client onboarding, dedicated communication channels, on-time deliverables
  • Delivery oversight alongside project managers and QA
  • Strategic initiatives taken from idea to done
  • Trello, ClickUp, Asana, Airtable, Google Workspace, Slack
03

Executive Support for Founders

High-trust support for a CEO or founder who needs a second brain.

  • Inbox, calendar, travel and vendor management
  • Follow-through on action items so nothing slips
  • Leads, CRM, email marketing and social media operations
  • Confidential handling of sensitive business matters
How I work

The first 30 days

Every engagement starts the same way: understand how work actually flows, then fix the bottlenecks in order of impact.

Audit

Shadow the team, map the tools, find where work stalls and who is carrying too much.

Operating rhythm

Set the meeting cadence, reporting timelines and communication rules everyone can keep.

Systems and SOPs

Document the processes, build the trackers, make performance visible without micromanaging.

Run or hand over

Stay on to run operations, or hand a working system to your team with training.

Track record

Where the experience comes from

Jul 2023 to Dec 2025

MADX Digital, London

SEO Project Manager, then Operations and Program Manager, then Senior Operations and Program Manager

Grew the team to around 30 people working closely with the co-founders. Hired key team members across operations, management and delivery. Established core working hours, communication protocols and operational standards. Built the tracking systems across Google Workspace, Trello and Slack. Led monthly planning with leadership, bi-weekly QA check-ins, daily stand-ups and weekly and monthly reporting. Oversaw client onboarding and on-time deliverables.

Dec 2025 to Sept 2026

River Cruise Network, Discount Coach Tours, Wed In Destination

Sales Manager (Global)

Global sales management for a luxury travel group based in Canada.

2020 to 2026

Founders and small teams, US and UK

Executive Assistant, Operations Assistant, HR and Project Manager

Remote roles for BeFit Better Health, Loan With Jen, Dexterous Organizing, Social Reach Marketing, GILI Sports, Expert Brand Hub and Rivera Holdings. Leads and CRM, podcast and YouTube production, email marketing, ads reporting, recruitment, payroll, SOP creation and event management.

Jan 2019 to Jan 2022

Sykes Asia, Makati

Executive Assistant to the Senior Vice President, Operations

Supported the SVP, 4 senior directors and 11 directors. In March 2020 led the work-from-home activation for up to 4,000 employees, including hardware logistics across Metro Manila, and the daily shuttle operation for 800 on-site staff.

2009 to 2019

Convergys Philippines (Optus, DIRECTV)

Knowledge Analyst, Quality Evaluator, Subject Matter Expert

Created and governed operations content for over 2,000 front-line staff across Australia, the Philippines and India. Led process improvements with over 500 users on site.

Founder roles

KeiSha Link Builders and Stay N Cee

Co-founder and founder

Co-founded KeiSha Link Builders, a link building team for SEOs and agencies. Founded Stay N Cee, short and long term rentals in Makati.

Google WorkspaceSlackClickUpTrelloAsanaAirtableHubSpotGo High LevelSalesforceKlaviyoActiveCampaignQuickBooksWordPressCanvaDaVinci ResolveMeta Business SuiteGoogle AdsChatGPT
About

Based in Manila. Working on your hours.

I have spent most of my career as the person leaders rely on to make things run: first inside large operations in the Philippines, then remotely for founders and agencies in the US and UK.

I am known for building communication systems that keep distributed teams aligned, and for creating workflows that make a team productive without adding noise. I work UK and US hours, async first, and I am comfortable being the point of contact for clients, vendors and stakeholders.

BSc Business Administration (Management Information Systems), AMA University. Certificates in digital marketing, leadership and management, web development, Google Analytics and Google Ads.

Contact

Need operations support?

Send a short message about your team and what is slipping. I reply the same working day.

Manila, Philippines (GMT+8). Available for UK and US time zones.